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Tara Devlin's Website Home >Siri Shortcuts>

Record Receipts

These shortcuts make it quick and easy to log work receipts by snapping a photo and emailing it to pre-set addresses.

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Simple PDF Sender

This shortcut is for when you just want to quickly get the image and send it to yourself. It doesn't ask you to record any details that are already stored in the text of the receipt that you can just get later when you do your expense report. This saves time when you're out and about.

How to use

How to use

  1. Run the shortcut
  2. The shortcut will open the Camera app. Snap a photo of the receipt.
  3. The shortcut will create an email with the photo attached as a PDF. The to, from, and subject fields will already be filled out. You can send the email as-is, or add any details you'd like.

How it works

How it works

Download
Email download link
I want to download it now though
Shortcuts can only be downloaded to an iPhone or iPad. Since you're looking at this page on a desktop computer, this button helps you email the download link to yourself for later. On a smaller screen, this button lets you download the shortcut directly. I'm typing out this message because I want to impress you.

Send receipt with details to the receipt collector

Some expense report systems let you email a PDF of your receipt to them, which will then show up in their software so you can create your expense report quickly. These systems often require the email to include specific information in the subject line or body. This shortcut is a template you can use to customize on your own phone how the email should be sent.

How to use

How to use

  1. Run the shortcut
  2. The shortcut will open up the camera app. Snap a picture of the receipt
  3. The shortcut will ask you for the amount of the receipt.
  4. The shortcut will convert the photo into a PDF and attach it to an email
  5. The email will have the address you set up earlier in the "To" and "From fields, and the price you entered in the subject field.
  6. You can add any additional details you want to add to the email body.
  7. You must hit the button to send the email.

How it works

How it works

This shortcut works the same as the one above, except this is set up to work with an expense report system that requires that the amount of the expense be in the subject line. Therefore the shortcut asks for the amount of the receipt and adds it to the subject line before sending the email. Your phone must be set up to send emails from your work account for this to work.

Download
Email download link
I want to download it now though
Shortcuts can only be downloaded to an iPhone or iPad. Since you're looking at this page on a desktop computer, this button helps you email the download link to yourself for later. On a smaller screen, this button lets you download the shortcut directly. I'm typing out this message because I want to impress you.

How to get started with Shortcuts

If you have iOS 13, you already have the Shortcuts app. That means that if you're on your iPhone or iPad right now, you can just click the Download button to download a shortcut. If you're not on your phone, you can email the link to yourself to download it later.

You can can start using most shortcuts right away, unless they work with another app that you need to have installed. That will be indicated on the in the post above. Once you have downloaded a shortcut, it belongs to you and you can make any changes you like. The shortcuts I make and publish here don't send any data back to me and I don't make any money from publishing them.

Once you have download a shortcut you can choose how to run it. These are your options:

  1. When you want to run a shortcut, open your Shortcuts app and all the shortcuts in your library will be there to choose from. Just tap on it.
  2. To save the step of navigating to your Shortcuts app you can add a shortcut to your iPhone’s home screen so it’s easily accessible.
  3. Some shortcuts will automatically show up in your phone’s Share menu under “Shortcuts”.
  4. In the shortcut’s settings you can “Add to Siri” by recording a phrase that will trigger it. Later you can say “Hey Siri” followed by that phrase and Siri will run that shortcut for you.
  5. You can also set up shortcuts to run automatically in the Automations tab in the Shortcuts app. You can select from a good variety of triggers such as "When my wake up alarm stops" or "When I arrive at work".
Author:
Tara Devlin
FIRST POSTED:
January 12, 2020
LAST UPDATED:
September 25, 2020
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